Notes for Contributors -  Conservation and Management of Archaeological Sites

Conservation and Management of Archaeological Sites welcomes original submissions of international significance, or of national significance and international interest, which match the objectives of the Journal. CMAS also publishes short comments, conference, book and website reviews, and lists relevant new publications.

Aims and scope

The journal Conservation and Management of Archaeological Sites (CMAS) has established itself as the primary reference in this field, both for active professionals and for university teachers and students. Launched in 1995, it is the only journal that covers both theoretical and practical issues in heritage site management and conservation. Peer-reviewed papers from around the world report on new thinking and best practice in site management and conservation.

Topics covered include:

Ÿ Cultural, social, ethical and theoretical issues in archaeological site management and conservation

Ÿ Site management

Ÿ Historical documentation and condition reporting

Ÿ Site deterioration and environmental monitoring

Ÿ Preventative conservation, including reburial and protective sheltering of sites

Ÿ Building materials analysis and treatment

Ÿ Restoration and reconstruction of buildings

Ÿ Visitor management and sustainable tourism

Ÿ Site interpretation

Ÿ National and international legislation and charters

All contributions are subject to peer review.

Permissions
Any reproduction from Conservation and Management of Archaeological Sites, apart from for the purposes of review, private research or 'fair dealing', must have the permission of Maney Publishing. Requests for such permission must be addressed to permissions@maney.co.uk or Permissions Section, Maney Publishing, Suite 1C, Joseph's Well, Hanover Walk, LS3 1AB, UK. In all cases, acknowledgement must be made to Conservation and Management of Archaeological Sites.

Editorial and publishing process

Length

We welcome articles and notes that present novel interpretations, applications of an analytical method or present new findings. As a guideline, normally papers will be between 3,000 and 6,000 words, and not normally longer than 10,000 words. In exceptional circumstances, including when a grant is available to support publication, longer papers may be considered. We also welcome offers of reviews of relevant conferences. Conference reports will normally be 1,000-1,500 words. A note will tend to be under 1,000 words.

Language and style

Papers should preferably be in English, and should be written and arranged in a style that is succinct and easy for readers to understand. The Editors will consider manuscripts submitted in French, Spanish and Italian, either for translation into English, or for publication in the submitted language with extended English language abstract. Illustrations should be used to aid the clarity of the paper.

Contacting us

Editor in chief

Tim Williams

Institute of Archaeology

University College London

31-34 Gordon Square

London

WC1H 0PY

United Kingdom

tim.d.williams@ucl.ac.uk

Tel +44 (0)20 7679 4722

Books for review

Conservation and Management of Archaeological Sites

Institute of Archaeology

University College London

31-34 Gordon Square

London

WC1H 0PY

United Kingdom

Articles and Notes

Helping each other

It is essential that your submitted contributions strictly follow our guidelines. This is to avoid unnecessary costs and delays, as well as to ensure the most effective use of the Editor's unpaid time. For the same reason it is highly desirable that submissions follow the editorial cycle.

If you are uncertain about anything, please ask, since this can help us to improve our guidelines for others.

Stage 1: contacting us about your proposal

We positively encourage you to contact the Editor to discuss possible contributions or drafts before submitting a finished manuscript, particularly if the proposed contribution is likely to be over 10,000 words:

Ÿ outline the proposed paper's content

Ÿ state what contribution it makes to the issue or problem addressed (and with reference to the Journal's objectives)

Ÿ indicate the paper's likely word length, including notes, and number of illustrations

Ÿ identify when it would be submitted

Ÿ tell us whether or not its publication would be grant-aided (note: such funding is not a pre-requisite for publication, but there is an expectation that papers resulting from commercial work undertaken by units and by major public bodies will bring funding).

Stage 2: submitting your paper for refereeing

Submission

Please submit the following:

Text

By email or on CD Rom. Please supply the bibliography as a separate electronic file from the rest of the text.

Text must:

Ÿ be submitted electronically as either MS Word or Rich Text Format

Ÿ have margins of at least 2.5 cm on all sides

Ÿ be fully double-spaced

Ÿ 12 pt font throughout (10 characters to the inch)

Ÿ indent beginning of all paragraphs one tab stop

Ÿ have numbered pages

Ÿ have no running headers or footers

Ÿ be justified to the left-hand margin only

Ÿ have hyphenation function to OFF and no words broken over line ends (Hint: Format > Paragraph > Line and page breaks > Don't hyphenate).

It is essential that the text files be as free of extraneous formatting codes as possible. Use italics only for sections of the article that are to appear in italics in the printed version.

Distinguish headings and subheadings as follows:

[H1]/SUBHEAD A, CAPS, BOLD, RANGE LEFT

[H2]/subhead B, small caps, bold, range left

[H3]/subhead C, lower case italic, range left

Authors may include a digital version of the paper with embedded images, to provide an indication of how they would like the text and images to be arranged. Please, however, ensure that these images are low resolution (96dpi). Full resolution versions of the figures should be supplied separately (see below).

Captions

Please use a single continuous list of figures for each article (do not use different lists for drawings, photographs or tables).

Captions should cite the name of photographer or illustrator (if different from the author), and any necessary copyrights and permissions. Ensure there is a reference within the body of the text to each figure.

Please supply a list of captions, as a separate electronic file.

Within the text, refer to Fig 3, or Figs 5-7. 

Example captions:

Fig 3: Photograph of the site in July 2007, before conservation (looking north).

Fig 12: Elevation of the north wall after conservation (drawn by Faith Vardy).

Fig 15: The Greater Kyz Kala in 1898, looking south-west (photograph by Zukhosky; © Institute of Material Culture, St Petersburg).

Illustrations

These should be submitted on separate pages and numbered sequentially using arabic numerals. Each must have a caption and source. Within the text, figures and tables should be referred to by number (Figure 1; Table 1) and preferred position and groupings in the text should be clearly indicated. The author will be required to submit images electronically in CMYK format as good quality TIFF or EPS files, suitable for printing. As a guide images should be submitted at a minimum input scanning resolution of 300 dpi for full colour, 350-400 dpi for half tones, 600 dpi for slides or transparencies, 800 dpi for simple line and 1200 dpi for fine line illustrations.  Please note that the final reproduction quality is dependent on original supply of correct format and resolution. The author must obtain written evidence of permission to reproduce images (in all formats, in perpetuity and in all geographical regions worldwide) from the copyright owner for the use of any illustrative matter in the journal and will be liable for any fee charged by the owner of the image. The caption should include relevant credit of the permission of the copyright holder to reproduce the image. For more information please see www.maney.co.uk/authors/copyright.

File names

Files should be labelled as figure_l.tiff, figure_2.eps, etc.

Please aim to standardise fonts, spellings, etc, in diagrams. Remember, the journal currently prints in black & white so please think about reproduction when constructing figures and diagrams.

Most line drawings will be reduced in size for publication, usually by about 50%. Please bear this in mind and try to ensure that all lines are at least 0.25mm thick and lettering is in upper and lower case with capitals at least 4mm high.

If digital figures are not possible, please provide good quality hard copy (transparencies, prints or print-outs of line drawings). Ensure it is clear which illustration is which.

Illustrations must:

• be a good design and quality
• where appropriate, include north point and metric scale.

In working out sizes for figures, remember that the maximum area available in the journal for any one figure or plate is * x *mm, and the optimum area is * x *mm, to allow appropriate space for captions and other necessary printed details.

We only accept figures requiring foldouts in very exceptional cases.

Take care to ensure that any letters and numbers in images are sufficiently clear and large to be distinctly legible when reduced.

We strongly advise you to retain copies of all illustrative material.

Confirmation of copyright and permissions

Authors who wish to reproduce material from previously published sources or where the copyright is owned by a third party, such as sections of text, tables or images, must obtain written permission from the copyright holder (usually the publisher) and the author(s)/artist(s) of the original material. A line giving the full source of the material should be included in the manuscript. Copyright is required for use in all formats (including digital), in perpetuity and in all geographical regions worldwide. For more information and advice please see www.maney.co.uk/authors/copyright.

Stage 3: peer review

All papers will be peer-reviewed before acceptance.

The Editor will notify you of the peer-review comments and inform you whether your paper has been provisionally accepted for publication. If so, you and the Editor will mutually agree the changes required.

Stage 4: submitting your revised paper for publication

Submit a revised version of the article, as per Stage 2 above.

Illustrations that have not changed do not need to be resubmitted, but be clear if any change to numbering has taken place.

Stage 5: checking your proofs

We email you proofs as PDF files (to the nominated lead author, if there is more than one of you). We supply these for checking and making essential typographical corrections. You must normally post corrected paper copies of proofs to the Editor within one week of receipt. We do not normally accept revisions, alterations or changes to text or illustrations at this stage. If you require these, you must agree them with the Editor, but you may incur the publisher's costs.

Stage 6: publication of your paper

You receive a free PDF file of your paper (normally about three weeks after publication). Maney will send you a letter with the PDF explaining  to you how you can use it.  For example, you can distribute and post it on your own or your organisation's websites but must not use it for commercial purposes. You will also be able to order digitally printed off-prints from Maney at the time you check your proofs.

Please note that we do not normally return submitted materials.

Book reviews: submissions and procedures

Conservation and Management of Archaeological Sites offers reviews of a selection of books and reports, in order to provide clear summary critical guides to new published works on the conservation and management of archaeological sites.

We receive books for review throughout the year from publishers; the Reviews Editor also directly requests them from publishers.

Reviews are generally short (400 words) or medium length (800-1,000 words) reviews, but longer reviews or review articles are also requested (for example, when two or more related publications are considered).

Normally the Reviews Editor seeks reviewers; however, we welcome requests by potential reviewers.

Requests by the Reviews Editor will be for the submission of a review by email within two months of the receipt of the book.  The Reviews Editor will supply the form of the title to use in the journal and that should appear at the head of the review.  It is essential that reviewers follow the Journal's house style because this saves time in preparation for publication; we may return for correction submissions that do not do this.

The Reviews Editor will undertake any required editing of submissions; only where changes are substantial or for discussion will reviewers receive edited texts for comment.  We do not normally send out proofs.  Publishers receive copies of the published reviews, but not the individual reviewers.

Conservation and Management of Archaeological Sites house style

Writing style

Think of your reader: make your text digestible and understandable, including for the non-specialist.

Pay attention to:

Ÿ structure (introduction should set the scene and spell out aims and constraints; conclusion should bring together the paper and discuss its wider significance)

Ÿ integration (authors of different sections should be aware of, and cross-refer where appropriate to, each other; make points once)

Ÿ logic (sequence; place related points in the same paragraph; avoid tangents which break the argument; say what is meant; make a case; substantiate generalizations/assertions)

Ÿ sentence structure (avoid conflating two separate points in one sentence, or linking them to a dependent clause which only refers to one of the points) 

Ÿ language (avoid colloquialisms; jargon [explain a term when first used or refer to later discussion]; repetition; tautology; use 'very', 'majority of', and 'simply' sparingly; vary words; consistent tenses; aim for plain language).

Follow the principles of plain English:

Ÿ use 'active' verbs (instead of 'passive' ones) (Hint: Tools > Options > Spelling & Grammar > Writing style > Grammar & Style - this will underline passive phrases.)

Ÿ use a good average sentence length (about 15-20 words)

Ÿ use everyday words where possible

Ÿ avoid turning verbs into nouns or noun phrases, same with adjectives (Hint: such words often end in '-tion' or '-ness', phrases in '… of')

Ÿ use first and second pronouns (I, me, we, us, you)

Ÿ give information in logical order

Ÿ use lists and bullet points

Ÿ do not use the ampersand [&] in normal text

Ÿ think of your audience

Ÿ be personal and polite.

Avoid unnecessary references. Give bibliographical references only to support factual or illustrative material or to acknowledge a source, not to justify a particular opinion merely by showing that others have held it too.

Contractors should allocate resources for in-house copy editing of their reports and for the revisions which will be requested by the referee and editor. Contributors who write in English, but whose first language is not English, should have their text revised prior to submission by a native English speaker who is familiar with the relevant technical terms.

Contents of text

Pages should be numbered consecutively and there should be no extra material or addenda. Headings and sub-headings should be used so that the paper is easy to follow.

Ÿ The first page: should contain the full title of the paper, the author(s) names without qualifications or titles, and the affiliations and full address of each author. The precise postal address, telephone and fax numbers of the author to whom correspondence should be addressed should also be included.

Ÿ The second page: should contain an abstract of the paper. This should be no more than 300 words and should prιcis the paper, giving a clear indication of its conclusions. This page should also contain a short (30-word) biography of each author.

Ÿ Acknowledgements (including any grant acknowledgements and specifically if this paper is published with financial assistance from a sponsoring body).

Ÿ Bibliography (see below): all references listed in the Bibliography must be referred to in the text.

Ÿ List of figure captions [in separate file]

References

In text

References should be given in the form:

'It has been said (Brown 1967, 26) that...' or 'Brown (1967, 26) says that...'

Page numbers (not preceded by p or pp) are only given if the reference is to a specific page or pages within the publication.

Where two or more references are cited in the same instance they should be separated by a semi-colon, eg (Brown 1967; Brown & Barker 1978).

If an author has two or more works published in the same year, distinguish between them by using 1967a, 1967b etc.

Do not use ibid, idem, op cit., passim. Use et al (in the text, not in the full references) after the first of three or more authors.

In bibliography

References in alphabetical order, by the (first) author, at the end of the article.

Avoid roman numerals, unless arabic numerals would mislead.

Books

Atkinson, R J C 1960 Archaeology, history and science. Cardiff: University of Wales Press 

Bradley, R & Gardiner, J (eds) 1984 Neolithic Studies: A Review of Some Current Research. BAR British Series 133. Oxford: British Archaeological Reports

Harding, D W (ed) 1976 Hillforts: later prehistoric earthworks in Britain and Ireland. London: Academic Press

Joussaume, R 1985 Les Dolmens pour les Morts. Paris: Hachette 

Rodwell, W J & Rodwell, K A 1985 Rivenhall: investigations of a villa, church, and village 1950-1977. CBA Res Rep 55, Chelmsford Archaeological Trust Report 4. London: Chelmsford Archaeological Trust & Council for British Archaeology 

Whittle, A 1988 Problems in Neolithic archaeology. Cambridge: Cambridge University Press

Chapters in books

If the book is not cited in its own right in the bibliography:

Bordes, F 1973 On the chronology and contemporaneity of different Palaeolithic cultures in France, in C Renfrew (ed) The explanation of culture change: models in prehistory. London: Duckworth, 217-26 

If the book appears in its own right in the bibliography:

Dyer, J 1976 Ravensburgh Castle, Hertfordshire, in D W Harding (ed) 1976, 153-5 

Journal articles

Alcock, J P 1965 Celtic water cults in Roman Britain, Archaeological Journal 122, 1-12 

Armitage, P L 1985 Small mammal faunas in later medieval towns, Biologist 32(2), 65-71 

Armitage, P L, West, B & Steedman, K 1984 New evidence of black rat in Roman London, London Archaeologist 4(14), 375-83 

Bishop, M C & Freeman, P W M 1993 Recent Work as Osmanthorpe, Nottinghamshire, Britannia 24, 159-89 

Electronic sources

Material also available digitally:

Landow, G P 1992 Hypertext: the convergence of contemporary critical theory and technology. Baltimore & London: Johns Hopkins University Press. Available: http://landow.stg.brown.edu/ht/contents.html [Accessed 25 January 2000]

Material only available digitally:

Stuiver, M & Reimer, P J 1998 CALIB 4.0 Manual. Quaternary Research Centre, University of Washington. Available: http//depts.washington.edu/qil/calib/amnual/index.html [Accessed 17 February 1999]

Warren, G 1997 Seascapes: Navigating the coastal Mesolithic of Western Scotland, Assemblage 2. Available: http://www.shef.ac.uk/~assem/2/2war1.html [Accessed 29 December 1999]

Unpublished material

Barker, P P & Mercer, E J F 1999 Geophysical survey at High Avenue, Letchworth, Herts, Unpublished report for Hertfordshire Archaeological Trust, Stratascan Geophysical & Specialist Survey Services 

Bintcliff, J L 2002 Changes in the countryside: a review of the picture from the archaeological surface survey for settlement history in medieval and post-medieval Greece, Thessaloniki. Unpublished European Archaeological Association Annual Conference paper

Smith, I F 1956 The decorative art of Neolithic ceramics in south-east England. Unpublished PhD thesis, University of London 

Multiple references for same author in same year

O'Connor, T P 1988a Bones from the general Accident site, Tanner Row, The Archaeology of York 15(2). London: Council for British Archaeology for York Archaeological Trust

O'Connor, T P 1988b Archaeological bone samples recovered by sieving: 46-54 Fishergate, York, as a case study. Unpublished Ancient Monuments Laboratory Report 190/88

Non-English titles

Capitalise following the conventions of the language concerned. When in doubt, give titles exactly as they appear on the volumes concerned.

Bourke, C 1982  Les cloches ΰ main de la Bretagne primitive, Bulletin de la Sociιtι Archιologique du Finistθre 110, 339-53

Lunde, Ψ 1977 Trondheims fortid i bygrunnen: middelaldbyens topografi pε grunnlag av det arkeologiske materialet inntil 1970. Riksantivaren Skrifter 2. Trondheim: Adresseavisens forlag

Figures

In references to figures in the same issue use the abbreviations Fig or Figs (followed by arabic numerals). In references to plates, figures and tables in other books or journals, lower case abbreviations 'pl', 'fig' and 'tab' should be used.

Style details

Numerals

Write out numbers up to ten; this rule may be waived in sections of text containing substantial lists of quantified data.

Always use arabic numerals for measurements and dates.

Numeric ranges

1-9, 10-17, 104-9, 112-15, 123-5, 241-63, 349-412 (ie only repeat numbers when different, and for -teen years. In the case of dates, repeat decade numbers, eg 410-15, 1066-1314.

Measurements

Use metric (m, mm, km, ha, gr, kg). By preference, give lengths in metres or millimetres, although the use of centimetres may occasionally be justified. When citing imperial or other systems (ft, in), their metric equivalent should follow in brackets. Do not leave a space between the number and the unit of measurement, eg 5km, 3m, 12kg.

For square and cubic measures write cu m, sq km, sq m, etc, not m2.

Compass directions

Hyphenate directions when spelling out, eg north-west. Please note that in geographical designations it is appropriate to use an adjectival form, eg 'southern England' rather than 'South England'; only use the specific, capitalised compass point when it is definitely part of a compound proper noun, eg New South Wales.

Except in special cases (eg 'the Roman Empire in the West''), a capital letter should not be used with the points of the compass used as nouns or adverbially (eg 'the ditch petered out to the north').

Dates: centuries

If it is necessary to specify dates as BC or AD, it is usual practice to write BC after the date and AD before it, eg 55 BC, AD 1066, except in the case of 'the 8th century AD'. Please note especially the use of arabic numerals for centuries rather than 'the eighth century'.

If using Muslim dates, the Muslim date (Anno Hegirae) is always given first, the Gregorian date following after an oblique stroke: thus, 1 AH/ AD 622, 787 AH/AD 1385. The same system is also applied to centuries: 8th century AH/14th century AD, early 12th century AH/late 18th century AD.

Dates: radiocarbon

Unless otherwise noted, cite radio